Do you know what is ‘Order Letter’ ????
Order letter/Placing order is a document or letter that confirms the details of a purchase of goods or services from one party to another. Example when we will buy some product in a company, we must send order letter for request that product and when the recipient in that company receives this letter, they will process the order and send the product.
An Order Letter is the one that is written by the person/company placing the request of purchase from another company. This letter comes into action only when a detailed study of the desired product has been done in the market and based on promised service, quality and price of the product, a decision for a purchase has been made.
An Order Letter should be drafted very carefully as it needs to pen down all the terms and conditions of the purchase for the benefit of both involved parties.
Things to be aware when writing a order letter :
- An Order Letter should be addressed to the person responsible for executing the order
- include all the terms and conditions agreed upon by both involved parties
- Since it is purely an official letter it should be typed out
- There is no need to use too many adjectives in the letter since it is purely for an order being placed
- The letter should have all rtelevant details related to the order, for example, quantity, price and other terms and conditions
2 ways to make order letter..
1. Order Letter with Official order form.
to make us able to contact the company because the official form is already in there and we just to stayed fill it.
2. Order Letter without official order form.
Sometimes the company doesn’t have any official form. So we can make order letter to make request. but t make it we must follow the rules and according.
What part of that must be exist in the letter?
1.) Number
2.) Decription
3.) Quantity
4.) Type of product
5.) Price list
6.) Count of product
7.) Date of shipment
8.) Terms of payment
Example :
August 3, 2004
Mrs. Erlinda Ramos
MGT Marketing
Abucay, Bataan
Dear Mrs. Ramos:
Enclosed is a money order for two hundred dollar ($200) in return for which please send me by parcel post:
1 piece bathing suit, navy blue and white, size 33, No. H61 – $60.00
1 pair of white canvas tennis shoes, crepe soles, size 4, C width – $40.00
1 Tilden tennis rocket, green and white trim, green strings, wt. 13 oz., handle 4 inches – $45.00
1 grey sweater, V-neck, size 28, No. B25 – $55.00
Please send these articles within five days.
Very truly yours,
Mr. Roderick Santos
source : letters , how to write letter , office writing, docstoc
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